Wedding Planner

  • Attend site visits with clients to educate and coach on the event design and flow
  • Recommend venues and vendors in line with wedding budget and design
  • Negotiate all vendor agreements
  • Arrange and confirm all arrival and departure times for vendors
  • Check all documents for accuracy and a second eye
  • Create budget
  • Create planning schedule
  • Act as the in between for client and vendors for all communication needs
  • Inquire and monitor hotel room blocks for out-of-town guests
  • Give advice on menu choices and attend catering meetings
  • Stay up to date with budget, planning schedule and timeline
  • Plan and join all meetings
  • Limitless face to face meetings, phone and e-mail communication
  • Manage and schedule payments
  • Execute wedding vision and design
  • Design place settings
  • Design and create original design plans for each client
  • Save and organize all documents for each client
  • Create custom websites to set the tone for the overall wedding day
  • Format guest list properly for stationer
  • Stuff, stamp, seal, hand cancel, and mail wedding save the dates and invitations
  • Educate clients on wedding etiquette
  • Arrange and handle all transportation for the wedding
  • Confirm and schedule all transportation for family and guests
  • Create timeline
  • Produce the timeline for the wedding and share with all vendors
  • Provide a timeline for everyone involved
  • Organize the rehearsal dinner
  • Research, order, assemble and deliver welcome gift bags
  • Schedule a final meeting with clients to collect all wedding day items
  • Organize all day of paper
  • Coordinate ceremony rehearsal
  • Function as point of contact for the wedding day
  • If a problem arises – we handle it with ease
  • Supervise delivery of rentals
  • Organize all deliveries, installations and breakdown of wedding
  • Handle to making sure the correct vendors receive their final payments and gratuities
  • Provide event emergency kit
    • Deodorant
    • Stain remover
    • Sewing kit
    • Bobby pins
    • Hairspray
    • Brush
    • Safety pins
    • Mints
    • Tape
    • Band Aids
    • Medical Tape
    • Makeup wipes
    • Hair ties
    • Advil
    • AA batteries
  • Alphabetize and set up escort cards, place cards and menus
  • Manage “flip” of room from ceremony to reception if it is needed
  • Double check place settings before guests enter the reception space
  • Collect and organize all wedding gifts and cards and put where appropriate
  • Make sure family members are present for first dance, father/daughter dance, mother/son dance and cake cutting
  • Signal all music, special dances and speeches with DJ or Band
  • Set up favors if client provides
  • Manage the breakdown of the wedding
  • Mail back all rentals from out of state vendors
  • Manage submission of wedding for publication
  • Be the mediator for any communication between client and vendors post wedding